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Barcelo Maya Beach

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Barcelo Maya Beach Wedding Information

Barcelo Maya Wedding Coordinator Contact information:

You must contact the resort directly for wedding arrangements
email address: weddings@barcelomaya.com
phone: 011-52-984-875-1500 ext 6768/6767
fax: 011-52-984-875-1509

Wedding Packages

Mayan Sunset Package  

  • On site Wedding Coordinator
  • Licensed Officiate/Justice of the Peace or Non Denominational Minister
  • Marriage License, Apostle Seal and Legal Fees (documents issued in Spanish)
  • A Romantic Seaside Beach Set-up (Gardens not available for weddings)
  • One-Tiered wedding cake (for up to 10 people)
  • 1 Bottle of Domestic Champagne (for up to 10 people)
  • CD Player to play the Wedding March
  • Special Gift delivered to your room
  • Cost - please check with the Wedding Coordinator for more information

**Guests not staying at the resort and attending the wedding must purchase a day pass.  Wedding packages cannot be exchanged or substituted.  Prices above are for guests of the Barcelo Maya Beach Resort.

Sea Breeze Package

  • On site Wedding Coordinator
  • Licensed Officiate/Justice of the Peace or Non Denominational Minister
  • Marriage License, Apostle Seal and Legal Fees (documents issued in Spanish)
  • A Romantic Seaside Beach Set-up (Gardens not available for weddings)
  • Bridal Bouquet and Groom Boutonniere (pastel/tropical colors)
  • One tabletop flower arrangement
  • 2 bottles of Domestic Champagne (for up to 20 people)
  • One-Tiered wedding cake (for up to 10 people)
  • Live Music during the wedding ceremony (includes the Wedding March)
  • Private Served dinner in a Banquet room with exclusive waiters for groups of 11 or more with a set menu OR dinner in one of our a la carte restaurants for groups of 10 people or less (1 hr and 1/2 limit)
  • Food & beverage per each additional guest $25.00 USD over 20, Children under 12 "free" with Kid's Menu
  • 3 Hour open bar (National drinks during dinner in Banquet room)
  • CD Player for dinner/reception in our Banquet room (you may bring your own CDs)
  • Special Gift delivered to your room
  • His and Hers Massage (1/2 hour per person)
  • Celebrate your Honeymoon with a Champagne Breakfast in Bed
  • Cost - please check with the Wedding Coordinator for more information

**For 20 people included staying at the resort (Contact wedding coordinator for more details) Guests not staying at the resort and attending the wedding must purchase a day pass.  Wedding packages cannot be exchanged or substituted.  Prices above are for guests of the Barcelo Maya Beach Resort.

Under The Stars Package (10 people included staying at the resort)

  • On site Wedding Coordinator
  • Licensed Officiate/Justice of the peace or Non-denominational Minister
  • Marriage License, Apostille Seal and Legal Fees (legal documents issued in Spanish)
  • A Romantic Seaside beach set-up (Gardens are not available for weddings)
  • Bridal Bouquet and Groom Boutonniere
  • One tabletop flower arrangement
  • Bottle of Domestic Champagne (for up to 10 people)
  • One-Tiered wedding cake (for up to 10 people)
  • Live Music during the Wedding Ceremony (includes the Wedding March)
  • 3 Hour Private Served Dinner on the Beach with exclusive waiters (1 Menu Option of 4 items)
  • 3 Hour Open Bar (National Drinks during dinner)
  • 1/2 hour massage for Groom & Bride
  • Manicure & pedicure for Bride
  • Celebrate your Honeymoon with a Champagne Breakfast in bed
  • Food and beverage per each additional guest: $54 USD over 10/Children under 12 "Free"  with Kid's Menu
  • Cost - please check with the Wedding Coordinator for more information

**Guests not staying at the resort and attending the wedding must purchase a day pass.  (Contact wedding coordinator for more details) Wedding packages cannot be exchanged or substituted.  Prices above are for guests of the Barcelo Maya Beach Resort. 

*A Banquet room will be used as a back-up in case of bad weather, subject to availability.

Our open air private functions will not be refunded and other hotel areas will be offered as back up in case of bad weather depending on the number of people and availability of such areas.

****In order to book the wedding we need the confirmation of your reservation for the Barcelo Maya Beach Resort.  This will be used as a guarantee as we do not require any advance deposit to book the wedding****

Optional Upgrades Available

Flower Arrangements

  • Bridal Bouquet (applicable to the Mayan Sunset Package)

  • Groom Boutonniere (applicable to the Mayan Sunset Package)

  • Bridesmaid Bouquet (similar to the bride's but smaller)

  • Extra Boutonniere

  • Pin or Wrist Corsage

  • Flowers for the Hair, Cake, etc.

  • Centerpieces

Wedding Cake

  • Two tiered Cake (serves 20 people)

  • Three tiered Cake

  • Additional Cake (servings of 6)

VIP Amenities for Guests & Food and Beverage

  • Fruit Basket (8 pieces of seasonal tropical fruit)

  • Fruit Basket (12 pieces of seasonal tropical fruit)

  • Cheese & Cold Cuts

  • Homemade fine Chocolates (6 pieces)

  • Chocolate dipped Strawberries (6 pieces)

  • Petit Fours (pastry - 6 pieces)

  • Bottle of Domestic Champagne

  • Hors d' Oeuvres (canapés - 6 pieces per person)

  • National Drinks (extra hour - open bar)

  • International Drinks (extra hour - open bar)

Entertainment

  • Mariachi Band (Quartet)

  • Musicians (Electric keyboard, Bass & Saxophone)

  • DJ (full sound & light system - 5 hours)

Miscellaneous

  • Apostille Seal Delivery

  • Judge Transportation fee

 

PACKAGES CANNOT BE ALTERED.  Please contact the wedding coordinator for pricing and availability of wedding packages and optional upgrades.  All rates are subject to change without prior notice.  All prices quoted in US dollars, include tax and service charges, where applicable.  All prices are subject review at the sole discretion of the Management of the Barcelo Maya Beach Resort.  Prices subject to change without notice.  Please do not hesitate to contact the resort for any further assistance you may require.


Required documents for Barcelo Maya weddings

  • Valid Passports (Groom and Bride) (ESSENTIAL)

  • Valid Passports OR Picture ID's (4 Witnesses)

  • Tourist Visa Cards (Groom, Bride and Witnesses.  They will be given at the airport)

  • Blood test (Name, Blood Type, Syphilis and HIV).  The Blood Test must be done in Mexico from a specific Governmental Laboratory.  An appointment will be set with them to come to the Resort to take the blood sample. The payment is directly and in cash.

Notes:

  • PASSPORTS AND BIRTH CERTIFICATES MUST HAVE THE SAME INFORMATION

  • TOURIST VISA MUST BE FILLED ACCORDING TO THE OFFICIAL DOCUMENT YOU WILL PRESENT

  • HIV Positive, it is a cause of impediment to get married.

  • If the Bride is divorced in Canada and her passport has her ex husband's last name, she needs to bring a separate and Original Birth Certificate certified by the Mexican Consulate and translated into Spanish as well as the certification and her Tourist Visa Card MUST be filled according to the Birth Certificate.

  • If the Bride is divorced in the United States or United Kingdom and her passport has her ex husband's last name, she needs to bring a separate and Original Birth Certificate certified through an APOSTILLE SEAL by the Secretary of State and translated into Spanish as well as the Apostille and her Tourist Visa Card MUST be filled according to the Birth Certificate

  • THE MARRIAGE IS LEGAL IN MEXICO.  We offer the Apostille Seal in the Marriage Document (to be sent 3 - 4 months after wedding ceremony), IN ORDER TO LEGALIZE THE MARRIAGE IN YOUR COUNTRY. (Delivery has a charge)

*Original Birth Certificates and Original Divorce Certificates will stay with the Justice of the Peace.  THEY WON'T BE RETURNED*

*Laws and requirements are subject to change with accordance of the Mexican Laws.  Please do not hesitate to contact if you have any concern regarding documentation.

Couple must leave a copy of the marriage license before leaving the resort.

You have to be in Mexico for 4 business days prior to your wedding . Barcelo Maya prefers the wedding party to be there as well to ensure all the required documents are ready.

Frequently Asked Wedding Questions

Q. Who are the wedding coordinators and what do they do?

A. The wedding coordinators are in charge of booking your wedding date, assisting you before, during and after the wedding ceremony.

Q. How do I book a wedding date?

A.  You should ask for a date and check for availability with the coordinators.  As soon as a date has been placed ON HOLD, you have maximum 2 months to confirm.  In order to confirm the date, the wedding coordinator must receive written proof of your reservations (tour operator manifest) from your agent at Cancun All-Inclusive.com.

Q.  What is the tour operator manifest?

A.  The tour operator manifest is a document from Cancun All-Inclusive.com which states the details of your room reservations. 

Q.  When do I have to pick the wedding package?

A.  You should pick your wedding package at the same time you are booking your wedding date.

Q.  Where is the wedding located?

A.  All of our weddings are held on the lovely beach at the Barcelo Maya Beach Resort.  The location will be confirmed once you meet with the wedding coordinator.  The ceremony set up is on the sand with a table for the judge, one for the cake and one for the audio equipment (CD player, microphone and speakers).  The guests will have chairs with white covers and bows.  (As your wedding coordinator to send you pictures of the set-up by email). 

Q.  How and when do I meet with the wedding coordinator?

A.  The wedding coordinator will let you know when and where to meet her before you arrive at the hotel.  You will also receive a letter when you check in that will give you all of the indications you must follow.

Q.  How and when do I pay for the wedding?

A.  The wedding package and extras should be paid here after you meet with the wedding coordinator.  You will go with the wedding coordinator to the front desk where you can pay by cash*, traveler's checks, Visa, MasterCard or American Express.  Discover card is NOT accepted in Mexico.

*There are some services that you are required to pay cash for and those services are: Judge's transportation fee ($40.00 USD), beauty salon & spa services (see salon & spa for prices) and blood tests ($135 USD).

Q.  What are the extra costs involved if you have more than the number of people included in the wedding package?  What if your guest is staying at another resort?

A.  The wedding packages include a certain number of people staying at the hotel.  If there are extra guests, you are required to pay the extra charge for food and beverage for the wedding reception. 

For wedding guests not staying at the Barcelo Maya Beach Resort a day pass is required to attend.  The day pass for each person is $77.00 USD for adult and $39 USD per child (under 12) and they would also have to pay for the wedding dinner costs.  Children under 12 are no extra cost when ordering from the Children's menu.  If you would like to order a meal from the adult menu for a child, there would be a charge of the adult rate.

**Please check with the wedding coordinator for the cost of optional upgrades and prices.  Please remember that all of the prices are subject to change without notice.

Q.  Can I pick the ceremony time?

A.  The ceremony dates and times exclusively depend on the availability of the City Hall Judges (there are no legal weddings on holidays or Sundays). 

The judge performs the ceremony in Spanish, there will be a wedding coordinator that will translate the ceremony into English. 

Q.  How many days before the wedding must I arrive at the hotel?

A.  You should arrive at least 4 business days prior to the wedding date.  (Monday - Friday) (Saturday, Sunday and Mexican Holidays do not count).  Your four witnesses must arrive in the same time frame as the bride and groom in order to complete the necessary paperwork.

Q.  What documentation should I have?

A.  The only paperwork that you need to bring is your passports and tourist visa cards (given to you on the airplane).  Your witnesses must bring the same documents.  Only if the bride has been married before, she would have to bring a certified copy of her Birth Certificates, translated and legalized (see below)

  • Valid Passports (Bride & Groom & Witnesses) REQUIRED
  • Tourist Visa Cards (Bride & Groom & Witnesses)
  • Blood Tests (Name, Blood Type, Syphilis & HIV).  The Blood tests must be done in Mexico from a specific Governmental Laboratory.  An appointment will be set with them to come to the Resort and take the blood sample.  The payment for this test is done directly and in CASH only.
  • **Tourist Visas must be filled accordingly to the official document you will present
  • HIV is a cause of impediment to get married
  • If the bride is divorced in Canada and her passport has her former married name (ex-husband's last name) then she needs to bring a separate and original birth certificate certified by the Mexican Consulate and translated into Spanish as well as the certification and her Tourist Card MUST be filled according to the Birth Certificate.
  • If the bride is divorced in the USA or UK and her passport has her former married name (ex-husband's last name) then she needs to bring a separate and original birth certificate certified through and APOSTILLE SEAL by the Secretary of State and translated into Spanish as well as the Apostille and her Tourist Card MUST be filled according to the Birth Certificate.
  • The Marriage is legal in Mexico.  We offer the Apostille seal on the Marriage document (to be sent out 3-4 months after the wedding ceremony) which is required in order to legalize the marriage in your country. 

Q.  When and where do I have my blood tests done?

A.  The doctor will go to your room for the blood samples and will collect the fee of $135 USD in cash per couple.

Q.  When do we pick our flowers?

A.  You will pick your wedding flowers when you meet with the coordinator upon arrival to the hotel.

Q.  When do we pick our menu?

A.  The wedding coordinators will send you the menu options, you should pick one set menu for all of your group (pick one first course, soup, main course and desert).  As soon as you have decided on your choices please send it to us.

The Sea Breeze package includes dinner in a banquet room that will be assigned by the wedding coordinator depending on how many persons will be attending.  The menu choices for this package are offered from our specialty restaurant menu.

The Under the Stars package includes a private dinner on the beach with a special Gala Dinner made only for this occasion, you can choose between four menu choices.  The dinner is candle lit and with torches.

The dinner includes fruit centerpieces, if you would like to change to a flower centerpiece, there would be an extra cost. 

Q.  How can we arrange for pictures and video?

A.  We send the list of weddings each month to the Photo Shop and they are already scheduled to do all wedding photographs.  All you have to do is re-confirm with them when you arrive (Photo shop is located in the Caribe lobby). 

The Photo Shop has three available packages (all including an album) as follows:

  • Package 1: 36 photographs $198 USD
  • Package 2: 60 photographs $330 USD
  • Package 3: 80 photographs $440 USD

The Photo Shop has four available video packages as follows:

  • Package 1: 40 minute DVD $295 USD
  • Package 2: 65 minute DVD $360 USD
  • Package 3: 85 minute DVD $489 USD
  • Package 4: 125 minute DVD $595 USD

The Photo Shop accepts payment in cash, Visa or MasterCard and payment is taken after you see the pictures.  For more information on the Photo Shop information and reservations, please email the following:  photocaribbean@hotmail.com

*External photographers are not allowed

**Prices are subject to change without notice.  Please check with the wedding coordinator for up-to-date pricing and information. 

Q.  How do I make Beauty Salon appointments?

A.  Upon arrival you should go directly to the Beauty Salon by the Gymnasium and make your appointments directly.  Please remember that the day of your hair appointment you should go with your hair washed and dried.  You should pay for these services in cash.

Q.  What happens if it rains?

A.  We will let you know that a back up will be used the day of our meeting with you.  The backup will be used if the day is rainy or if it looks like it will rain.  The final decision is made by the hotel and is not negotiable.  The change will be informed to you within 12 hours prior to the wedding. 

The change is made to ensure the service that you deserve for your special day.  We always want you to have the best and make your experience stress free.

Q.  What color linens are available for the tables and chairs?

A.  You can choose from white, dark blue or red.

Q.  What are the available flavors for the wedding cake?

A.  You can pick from chocolate, vanilla, strawberry, coconut and pineapple

Q.  Can we pick the musicians?

A.  The live music that is played for the ceremony can be a Mexican quartet or Keyboard and Bass.  It is subject to availability. 

If you have any special live music you want for your ceremony you can bring a CD and we can play it on the CD player.

Q.  On the day of the wedding how do I get to the wedding site?

A.  The groom should be at the wedding site at least 20 minutes prior to the start of the ceremony.  The bride stays in her room and the wedding coordinator will pick her up in a golf cart.  The bridesmaids and/or any other person walking down the aisle may wait in the room with the bride. 

Q.  Is the marriage document legal in our country? 

A.  At the moment that you receive the wedding document it will be legal only in Mexico.  It will be legal in your country as soon as we have the wedding document legalized with an Apostille Seal or Certificate.

Q.  When will I receive the legalized marriage document?

A.  You will receive the marriage document in about 3 or 4 months after your ceremony.  We charge $30 USD apart from the package for this delivery.  The document will be in Spanish if you need it to be translated you should have it done locally in your county.

ALL PRICES, PACKAGES, AND REQUIREMENTS ARE SUBJECT TO CHANGE WITHOUT NOTICE

 


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all inclusive Royal Plantation resort by Sandals in Jamaica
Our office hours are Monday through Friday 10:00 am - 6:00 pm EST.   If you have an emergency, you can leave a message or send an email to info@cancunallinclusive.com as this is checked regularly after office hours.

Privacy Policy    Email Us    Copyright © 1999 - 2013 by All Inclusive World, Inc.  All rights reserved. 

Registered Florida Seller of Travel #ST34891